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Document Management System or File Sharing Management refers to the process of using a work station or a laptop to manage, track, and store electronic documents. An electronic management system helps you to get rid of paper document and replaces them with simple and manageable electronic records. If your office is accumulated with files then you must look for this type of electronic management system, which saves your office space & resource time. A good electronic document management company offers excellent customization features depending upon your requirements. You can store the file(s) and set them accessible only to yourself, or any particular group of your choice. Most of the DMSs comes with inbuilt strong security features to prevent being hacked. There are countless benefits with Document Management Software. However, if you have chosen wrong software, it will not use to the fullest extent and its waste of money. Here is what you should consider when purchasing this document system. Easy to use: The major complaint with most of the Document management systems is that they are not user friendly and ambiguous. Some DMS are filled with too much stuff in their system and it is impracticable to understand the usage completely. Ensure that all the employees of the organization are educated and getting inclined to use the system. Audit Trail: If any critical business information is leaked, you must be able to track it. An audit trail will log every move and it is must to have/ having a security and control feature. Specific primary functions of DMS: Backup and Recovery of data Document protection by Permissions Full text and Index based search capabilities Capability/Capable to export and store PDF file formats and TIFF images With DMS, files are scanned and stored electronically; they can be accessed from any computer/work station within the office premise or from a remote location. NO WORRIES on file misplacement or any unauthorized access to file(s) location/information. Other advantages with the electronic document management system are the company will be completely paperless and great Turnaround Time (TAT) by increasing the employee efficiency. These developments will bring more business and result in higher earnings/revenue. The company is free from risks such as stolen, loss or destroyed business information due to unforeseen circumstances such as natural calamities. The electronic documentation will save all the records off-site so there is no chance of loss of data, and in return, security features will put a stop to unauthorized personnel from accessing the information. About the Author: By: Jai Prakash – Many people are daily searching on Google for How to Speed up the Windows PC. In this Article, I will show you, some of the best and most powerful tips and tricks, which will increase Speed of Your PC. 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